Last updated: 08/11/2025
Coach Ian’s Fitness respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you visit our website or use our services.
1. Who We Are
Coach Ian’s Fitness provides boxing coaching, personal training, and group fitness classes in the UK.
Data Controller: Coach Ian’s Fitness
Email: coachiansfitness@gmail.com
Phone: 07725265518
2. Information We Collect
We collect the following types of information:
A. Information You Provide Directly
Personal details: name, email address, phone number, age, and emergency contact.
Health information: any relevant medical or fitness details you share before sessions (so we can train you safely).
Payment details: collected securely by our payment processor; we do not store full card details.
Communication records: messages, emails, or feedback sent to us.
B. Information Collected Automatically
When you visit our website, we may automatically collect:
Usage data: IP address, browser type, device type, and pages visited.
Cookies: small files stored on your device to improve your browsing experience (see Section 7).
3. How We Use Your Information
We use your information to:
Process bookings and payments.
Manage your training sessions and communicate with you.
Ensure your health and safety during exercise.
Send important service updates (e.g., class changes or cancellations).
Improve our website and services.
Comply with legal obligations (e.g., record-keeping, tax, and insurance).
We do not sell, rent, or trade your personal information.
4. Legal Basis for Processing
Under the UK GDPR, we process your personal data on the following lawful bases:
Contract – to deliver services you book with us.
Legal obligation – to comply with accounting, tax, or insurance requirements.
Consent – for optional marketing communications.
Legitimate interests – to operate and improve our business effectively.
5. Data Sharing
We only share your data with trusted third parties when necessary, such as:
Payment processors (e.g., Stripe, PayPal).
Website and booking software providers.
Insurance or legal professionals (if required by law).
All third parties we work with are required to keep your information secure and use it only for legitimate business purposes.
6. Data Storage and Security
We store your data securely using encrypted systems and password protection.
Only authorised personnel have access to your information.
We retain personal data only as long as necessary to fulfil the purposes outlined in this Policy or as required by law.
If you end your training with us, we may retain minimal records for up to 6 years (for insurance and legal compliance).
7. Cookies
Our website uses cookies to:
Enable core site functionality (e.g., login, booking).
Understand visitor behaviour and improve performance.
You can manage or delete cookies in your browser settings.
By continuing to use our website, you consent to our use of cookies as described here.
8. Your Rights
Under the UK GDPR, you have the right to:
Access the personal data we hold about you.
Request correction of inaccurate data.
Request deletion of your data (“right to be forgotten”).
Object to or restrict certain processing activities.
Withdraw consent (where applicable).
To exercise these rights, please contact us at:
9. Marketing Communications
We may occasionally send you updates about new classes, offers, or services.
You will only receive marketing messages if you have opted in.
You can unsubscribe at any time by clicking the link in our emails or contacting us directly.
10. Links to Other Websites
Our website may include links to third-party websites.
We are not responsible for the privacy practices or content of those sites, so please review their policies separately.
11. Changes to This Privacy Policy
We may update this Privacy Policy occasionally. Updates will be posted on our website with a new “Last Updated” date.
Continued use of our services after updates constitutes acceptance of the revised policy.
12. Contact Us
If you have any questions, concerns, or complaints about how your data is handled, please contact:
Coach Ian’s Fitness
Email: coachiansfitness@gmail.com
Phone: 07725265518